QUICK TIP: Create an Individual Account
Two-Factor Authentication
For cybersecurity purposes, two-factor authentication is included in worksmartanew when setting up your account. It will increase the security of your account by initiating a two-step process prior to logging into your platform called two-factor authentication.
Setting up Two-factor Authentication for All Members
The first time you login after 2FA has been enabled, you will be presented with two options to verify your identity through an Authenticator or through SMS. We find that the Google Authenticator works best with our portal.
See below to help setting up either option as your preferred method to use each time you sign in (Note: you will be required to enter both your password and an authentication code every time you log into your account).
Using an Authenticator
To use an Authenticator as your method of 2FA when presented with the Two-factor authentication options, ensure you are on the Authenticator tab (this should be the default)
Step 1. As per the instructions on the tab, download your authenticator of choice. (e.g., use the Google Authenticator).
Step 2. When your authenticator app has downloaded, open the app, and scan the barcode shown within the tab.
Step 3. Once this is scanned, a verification code will appear. Enter this into the code section (Be sure to do this quickly as the code is only available for a limited amount of time).
Step 4. Click verify code and you will be granted access to your account!
From then on out, when signing in it will trigger the 2FA and you can simply go onto your Google Authenticator App and use the code shown to activate your account, you will not need to scan the barcode each time.
Using SMS
The alternative method to confirm your identity is to use SMS. Instead of using an authenticator, you will be sent your authentication code via SMS message to your mobile phone.
Step 1. Select the appropriate country from the dropdown menu. (The code will not send if you have the wrong country selected.)
Step 2. Enter the phone number that you wish to receive the code on each time you log in. Click Send.
Step 3. You will be sent an authentication code to your mobile, simply enter the code and click Verify code.
Then, every time you attempt to log in a new code will be sent to your mobile.
Individual Member Activating Two-Factor Authentication
Alternatively, you can enable 2FA for just your individual account. This is a personal setting that can be done by any member regardless of your permissions. However, please note that when enabling it for just your account, it will only apply to your individual login and not to the portal as a whole.
Step 1. When logged into your portal, go to the drop-down that is in the menu bar next to your name.
Step 2. Within this dropdown, select Personal Settings.
Step 3. Then in the Password and Security sub-heading, there will be a box titled Two-factor authentication.
Step 4. Click Activate Two-Factor authentication.
Step 5. Then you will be asked to select your method of 2FA. Choose your preferred method and then enter your code. This code will either be generated by an authenticator or sent to your mobile, depending on the method you chose.
Step 6. Click Verify code.
Two-factor authentication will then be activated for your account, and you will be provided back up-codes that will give you access to your account if you are away from your usual authentication device.
Deactivate two-factor authentication for your individual account
To no longer require two-factor authentication when logging into your account:
Step 1. Go back into your Personal settings.
Step 2. Within the Password and Security subheading go to the two-factor authentication box.
Step 3. Select the De-activate two-factor authentication button and it will be disabled for your account.
Back-up Codes
After successfully logging for the first time in with any method of 2FA, you will be given a list of personalized back-up codes. These can be used to get into your account if you are unable to access your authentication device. We would suggest either printing these off or copying and pasting them into a document that you then save onto your desktop.
